AI cash flow for contractors

Free 30-minute boot camp

“I ONE-prompted my AI and got my entire cash flow done for the week.”

See how I did it in my FREE 30-minute boot camp for contractor businesses of any size.

What to pay, when to pay it, and how to pay it — organized into one clear weekly action plan. You still make every final decision.

Watch the Free 30-Minute Boot Camp Explore Membership Options

Draw timing Payroll week Vendor pressure Protect the margin

DM Hosted by Darlene Martin
Weekly AI cash flow clarity for contractors

PayFlow CFO GPT Introduction

Free 30-Minute Boot Camp

The Boot Camp introduces contractors to PayFlow CFO GPT and shows how AI can help organize weekly cash flow information into a clearer action plan.

Free front door

PayFlow CFO GPT Introduction

Contractors see how AI can organize cash on hand, bills due, payroll pressure, vendor priorities, payment timing, and upcoming cash risks into a practical weekly cash action plan.

Practical guidance around

Current cash position

What to pay

When to pay it

How to pay it

Which payments need attention

Which vendors or payments may need attention

What cash pressure may be coming next

Not a custom review

A practical introduction to weekly AI cash flow clarity.

The Boot Camp shows contractors how PayFlow CFO GPT can translate weekly cash flow information into a clearer action plan in minutes — not days or weeks.

In 30 minutes, contractors will see how to place cash on hand, bills due, payroll pressure, vendor priorities, payment timing, and upcoming cash risks into one simple weekly document, then use PayFlow CFO GPT to get structured guidance around three practical decisions: what to pay, when to pay it, and how to pay it.

This is not a custom financial review. It is a focused training session that shows how PayFlow CFO GPT helps contractors turn weekly cash information into faster, clearer cash decisions.

Cash

Current position and pressure

Pay

What to pay, when, and how

Plan

The weekly action plan

                      BOOT CAMP OUTPUT
                      INTRO
                    

Weekly cash inputs

What information PayFlow CFO GPT needs.

Payment priorities

How to frame what gets paid first.

Payment timing

Which payments need action, timing, or explanation.

Owner decision list

The decisions that need approval before money moves.

Done-With-You AI Cash Flow Memberships

Choose the level of AI cash flow support that fits your business.

Founding

Founding Member

$49/month

Start using AI to organize your weekly cash flow.

PayFlow CFO GPT access
NOW Framework included
Weekly cash flow prompt kit
Monthly live group workshop
Boot Camp replay access
Cash-flow templates and upload packet templates
Payment priority prompts
Payment timing prompts
Vendor delay email/message templates
Monthly group Q&A
AI Cash Flow Playbook resource library

3-month program

Business Member

$750/month

Install the AI cash flow process inside your business.

Everything in Founding Member
NOW Framework included
One 60-90 minute setup call
Organize financials for cash flow analysis
Cash flow intake structure
PayFlow CFO GPT walkthrough using their business model
Minimum cash threshold setup
Vendor/payment priority categories
Payment timing priority framework
13-week cash flow rhythm setup
One follow-up call within 30 days
Monthly Business Group Call

3-month program

Premium Member

$4,500 setup + $1,500/month

Run a 13-week AI-assisted cash flow management process with guided support.

Everything in Business Member
NOW Framework included
Full 13-week cash flow setup
Weekly AI-assisted cash flow memo
Weekly Darlene review
Payment priority recommendations
Payment timing recommendations
Vendor/payment risk notes
13-week rolling cash view
One 30-minute weekly cash review call or Loom-style review
Owner decision list
Carry-forward tracking from week to week

THE NOW FRAMEWORK

Numbers. Options. Weekly Plan.

Cash Flow Office helps contractors move from scattered cash pressure into a clearer weekly decision rhythm.

N

NUMBERS

N — Numbers

Know what cash is available, what is coming in, what is due, and which jobs are creating pressure.

O

OPTIONS

O — Options

See the payment choices in front of you before you react — what can be paid now, what can wait, and what needs attention.

W

WEEKLY PLAN

W — Weekly Plan

Turn the week into a clear action plan: what to pay, when to pay it, and how to pay it.

Financial week

A weekly rhythm that turns cash into decisions.

Cash Flow Office gives the owner a repeatable cadence: gather signals, map obligations, protect margin, release payments, and leave the week with clarity.

MON

Capture the field signals

Bank balance, expected draws, vendor requests, payroll, inspections, change orders, and job pressure.

TUE

Forecast the next 13 weeks

Map where cash tightens before it becomes an emergency and connect timing to project milestones.

WED

Protect the margin

Hold back what must be protected, flag scope drift, and separate real profit from available bank cash.

THU

Release pay decisions

Decide what to pay, how much, when, and what is intentionally delayed with explanation.

FRI

Debrief the owner

End the week with the cash position, risk list, decisions made, and what needs action next.

Before and After

Chaos before. Control after.

Cash Flow Office turns the emotional pressure of construction cash into a calm weekly planning process.

Before

Reactive cash week

Random payments 01

Cash surprises 02

Vendor pressure 03

Margin confusion 04

Payroll stress 05

After

Controlled weekly cash plan

Structured pay sequence 01

13-week visibility 02

Controlled vendor timing 03

Margin protection 04

Weekly financial clarity 05

Need manual help right now?

Manual spreadsheet tools are still available.

If you are in a bind and need to organize cash on hand, bills due, payroll pressure, vendor payments, job costs, and payment timing, the original Cash Flow Office tools now live on the Manual Tools page.

Open Manual Tools

Real cash scenarios

When the week gets messy, the system stays clear.

The work is not reporting history. The work is creating practical cash flow visibility while projects are still moving.

Decision engine

Draw is delayed

Cash Flow Office separates critical obligations from pressure payments, resets the pay queue, and shows how long the company can operate while the draw clears.

Owner question

What can we safely pay this week?

System output

A ranked pay release plan with cash buffer intact.

Cash map

Live

Available $92k

Committed $71k

Protected $21k

Recommended action

Release payroll and critical trades. Hold non-critical vendor balances until draw confirmation.

Timing clarity

Know the week cash breaks before it breaks.

Margin defense

Separate cash in the bank from cash you can spend.

Decision control

Pay with intention, not pressure.

About / Credentials

Built for owners who need practical cash flow visibility, not financial noise.

Cash Flow Office is designed around how residential construction actually feels: draws lag, trades call, materials hit early, payroll arrives fast, and the owner still has to make the call.

Construction-first logic

Designed around draws, retainage, job phases, trade timing, change orders, deposits, and owner pressure.

Weekly cash discipline

A repeatable process owners can use every week to reduce surprise and create calmer pay decisions.

Margin protection

Keeps profit, payroll, and project continuity grounded in real cash visibility — before false confidence from revenue or bank balance creates stress.

Owner-level clarity

Not a pile of reports. A weekly brief that tells the owner what matters, what is risky, and what to do next.

Operating principle

Cash is a schedule, not a balance.

Primary user

Residential builders and contractors.

Core outcome

Fewer surprise cash crunches.

Weekly question

What gets paid, when, and why?

Built with construction finance discipline and QuickBooks-aware workflows.

Practical contractor tools

Common questions

Clear answers before you join the Boot Camp.

Cash Flow Office helps contractors use AI for weekly cash flow clarity. It does not replace your accountant, bookkeeper, CPA, tax advisor, or financial institution.

What is the Free 30-Minute Boot Camp?

It is a practical introduction to PayFlow CFO GPT and how AI can help contractors organize weekly cash flow information, payment priorities, payment timing, vendor pressure, and upcoming cash risks.

Is the Boot Camp a custom financial review?

No. The Boot Camp is an educational introduction to using AI for weekly cash flow clarity. Contractors who want guided setup or weekly review can explore the membership tiers.

What are the membership tiers?

Founding Member provides AI tools, prompts, templates, and group support. Business Member adds done-with-you setup. Premium Member adds a 13-week process with weekly review and guided cash decision support.

Does AI make payment decisions for me?

No. AI helps organize information, surface pressure points, and prepare a clearer action plan. Final payment timing, payroll, tax, legal, and business decisions remain with the business owner.

Is this bookkeeping or accounting software?

No. Cash Flow Office is focused on AI-assisted cash flow education, tools, setup support, and guided review depending on membership tier. It is not a replacement for professional bookkeeping, accounting, tax, legal, or lending advice.

Are the spreadsheet tools still available?

Yes. The manual spreadsheet tools are still available on the Manual Tools page for contractors who need immediate help getting cash flow information organized.

Who is this built for?

Builders, remodelers, subcontractors, trade contractors, and small construction businesses that need better visibility into job costs, cash timing, payables, and vendor or subcontractor management.

How do I get help choosing a tier?

Join the free Boot Camp first. If you want more support after that, contact Darlene and ask about the Founding, Business, or Premium membership path.

Service boundary

Cash Flow Office provides AI-assisted cash flow education, tools, templates, prompts, setup support, and guided review depending on membership tier.

Cash Flow Office does not replace the contractor's accountant, bookkeeper, CPA, tax advisor, attorney, or financial institution.

All payment and cash management decisions remain the responsibility of the business owner.

Start with the free Boot Camp

See how AI can organize your next cash week.

Join the free 30-minute PayFlow CFO GPT introduction, then choose whether tools, setup support, or guided weekly review is the right next step.

Compare Membership Options

Built around the contractor questions that decide the week: what to pay, when to pay it, how to pay it, and what cash pressure may be coming next.